Practice Clarity
Your Hint account already knows when your panel fills. Now you can see it.
A simple membership dashboard built on the data you already have. Active members, cancellations, where new members come from, and the month your panel is projected to be full. One page, updated for you.
Your panel
Sample dataActive members
312 of 500
62% of your target panel
Full panel
16 months out
This month
+18 new
6 cancellations
Aggregate practice metrics only. No patient records displayed.
Most practices are guessing at growth
Survey data suggests many DPC practices run well below their target panel, and the ones that fill take about 20 months on average.¹ Most owners can't say how far from full they are, or when they'll get there.
Your numbers live in three places.
Members in Hint. Searches in Google. Inquiries in your inbox and voicemail. Nobody has time to stitch them together.
Cancellations show up late.
You find out why people left after the fact, if at all, and the pattern stays hidden.
Marketing is a hunch.
You know some members came from Google and some from a friend. You don't know which one is worth more of your time.
¹ Society of Actuaries, Direct Primary Care: Evaluating a New Model of Delivery and Financing (2020), as summarized by Elation Health; AAFP Direct Primary Care survey (2018).
One page your whole team can read
Here is what a practice sees each morning. The numbers below are sample data, not a real practice.
Membership dashboard
Sample dataActive members
312 of 500
62% of your target panel
Projected full panel
16 months out
At your current pace of +12 members a month
Cancellations this month
6
Top reason: Moved out of the area (2)
Where new members came from
Aggregate practice metrics only. No patient records displayed.
What's included
Membership dashboard
Active members against your target, signups, cancellations and reasons, and your projected full panel date.
Funnel view
Inquiries to discovery calls to new members, so you can see where people drop off.
Employer tracker
Every employer account, how many members each brings, and which ones are growing.
Weekly summary in plain English
A short email every Monday: what changed, what to watch, and one thing worth doing this week.
Light automation that saves your front desk time
Missed-call text back: Callers who reach voicemail get a friendly text with a link to book.
After-hours inquiry follow-up: Evening and weekend inquiries get a prompt reply and a next step.
Review requests: Happy members get a simple ask to share their experience on Google.
Waitlist nurture: People waiting on a spot hear from you until one opens.
AI helps draft newsletters, posts and employer outreach. You approve everything before it goes out. It handles scheduling, common questions and marketing drafts only, never medical advice.
Who it's for
- Practices with roughly 150 or more members on Hint
- Multi-location practices that want one view across sites
- Practices building employer plans
Not the right fit yet
- Pre-launch practices. Start with the Launch Package and add this once members are joining.
Pricing
Setup, starting at
$3,500
Monthly, starting at
$500
Final pricing depends on locations, clinicians and which automations you turn on.
Full Panel in 90 clients get a reduced setup fee. See the bundle
Your data stays your practice's data
- The dashboard shows aggregate practice metrics only. No patient records are displayed.
- Our website forms never collect health information.
- AI features cover scheduling, common questions and marketing drafts only. No medical advice.
- A clinician approves anything that makes a medical claim before it is published or sent.
- You can turn off access at any time from your Hint account.
When will your panel fill?
Four numbers from your Hint dashboard. No sign-up, no patient information.
Enter your numbers to see when your panel fills at your current pace.
Practice totals only. Nothing you type here leaves your browser, and we never ask about individual patients.
Questions practices ask
Do I need to change software?
No. Practice Clarity reads from the Hint account you already use. Your team keeps working the same way.
Who sees our data?
Your practice and the small Holmes Systems team that sets it up. The dashboard shows practice totals, not patient records, and we never share or sell your numbers.
What if we don't use Hint?
Talk to us. Hint is where we start because most DPC practices use it. If you run on another membership platform, we'll tell you honestly on the first call whether it's a fit.
How long until it's live?
Connecting Hint takes about 15 minutes of your time. Your dashboard is usually ready within two weeks after that.
Does AI talk to patients about medical issues?
No. Automations handle scheduling, common questions about membership and follow-ups. Anything medical goes to your clinical team.
See your panel clearly
A 20-minute call to look at where your practice is today and whether Practice Clarity is a fit.
Book a call